System Setup contains information that will be used in all PD modules. Along the left side of the Setup window are a series of tabs to access and/or configure information. 




Municipality Tab

  • Populate the fields.
  • Logo: To update the municipality logo click Delete next to Logo and then browse to the new logo you want to display. It is recommended that the image be png, sized appropriately, and have a transparent background.
  • Officers: To assign Dev. Officers, Subdiv. Officers, Amend. Officers, Inspectors click on the link next to each one and check or uncheck users to add or remove them from the group, and  click OK.  
    • Select a Default Officer to assign as the default officer for all new applications.



  • Hearing Locations: Click the link next to Hearing Locations. Enter the name of the public hearing location in the Name field and check Approved to activate the hearing location for use in applications.


                                                                           


  • Land Use Bylaws: Click the link next to Land Use Bylaws. Refer to the document create a new bylaw for more information.


Settings Tab


The Settings tab is where email functionality, external data connections, document storage and user activity preferences are defined.

  • PD Settings are often set up in coordination with a municipality’s IT department. It is not recommended that these settings be changed without assistance from the PD Administrator or IT department. These settings should only need to be updated if the municipality implements a new server and thus affects the mail server name or external connections.


                                                   



Templates Tab


The Templates tab is where headers and footers for Letters and Notices are created for use in all the PD modules. As well, body templates are available which allow the user to create lists of information within letters and notices such as a list of conditions, adjacent landowners or referral agencies.




Communities, Provinces, Countries Tabs


Communities, including communities, areas, hamlets, and/or subdivisions, Provinces, and Countries should match the tax system where possible so that PD can pull the information from the tax system. If the information is not in the tax system, then this information can be manually populated in an application using drop down lists. 

  • Add a new community, province or country

    • Click Add New. 

    • Enter the name.
    • Check Approved.
    • Click OK and Save. 
  • To modify or delete a field, click on edit field, update the information and click OK to modify or Delete to remove the entry.




Electoral Districts Tab


The Electoral Districts tab is where electoral districts, divisions and/or wards can be added. 

  • Add a new electoral district 
    • Click the Add New button. 
    • Populate the fields.
    • Check Approved.
    • Click OK and Save. 
  • To modify or delete an electoral district, click on edit electoral districts, update the information and click OK to modify or Delete to remove the entry.




Newspapers Tab


The Newspapers tab is where newspapers in which applications are advertised in a municipality can be added. 

  • Add a new newspaper 

    • Click Add New.
    • Enter the name of the newspaper.
    • The Advertisements link contains a copy of any advertisements created using PD. 
    • Check Approved.
    • Click OK.

  • To modify or delete a newspaper, click on edit newspaper, update the information and click OK to modify or Delete to remove the entry.
    • Note: When you no longer need a newspaper that has advertisements linked to it, uncheck Approved; never delete it. 




Referral Agencies Tab


The Referral Agencies tab is where internal and external agencies that are sent copies of applications for review can be added or modified. 

  • Add a new Referral Agency 

    • Click Add New. 
    • Populate the fields. 
    • Check Approved.
    • Click OK. 
  • To modify or delete a referral agency, click on edit referral agency, update the information and click OK to modify or Delete to remove the entry.




Land Uses Tab


The Land Uses tab is where the permitted and discretionary land uses from the municipality’s land use bylaw are added to a master list of land uses. Land Uses can later be attached to a zoning and display in a PD application as a drop down list. Refer the to document create a new bylaw for more information.


Zonings Tab


The Zonings tab is where the zonings from the municipality’s land use bylaw are added. Zonings display in a PD application as a drop down list. Refer to the document create a new bylaw for more information. 


Sign Categories Tab


The Sign Categories tab allows you to add different types of signs used in the municipality to assign a category to signs in an application. 

  • Add a new Sign Category
    • Click  Add New. 
    • Enter the name of the sign category.
    • Check Approved.
    • Click OK.
  • To modify or delete sign categories, click on edit sign categories, update the information and click OK to modify or Delete to remove the entry.


 


Phys. Chars. Tab


The Phys. Chars. tab adds common physical characteristics to describe the landscape when assessing a land use amendment or subdivision application.

  • Add a new Phys. Chars.

    • Click Add New. 

    • Enter the name of the physical characteristic in the Name field.

    • Select Soil, Topography or Vegetation (for Vegetation and Water) from the Type drop down list.

    • Check Approved.
    • Click OK.
  • To modify or delete a phys. chars,, click on edit phys. chars., update the information and click OK to modify or Delete to remove the entry.




Water Supplies Tab


The Water Supplies tab allows you to add common and/or municipality approved existing and proposed water sources such as None, Well, Cistern, Municipal Service, Water Hauling Service, etc. 

  • Add a new Water Supply
    • Click Add New. 

    • Enter the name of the water supply in the Name field.
    • Check Approved.
    • Click OK.
  • To modify or delete water supplies, click on edit water supplies, update the information and click OK to modify or Delete to remove the entry.




Sewage Disposals Tab


The Sewage Disposals tab allows you to add common and/or municipality approved existing and proposed sewage disposal methods such as None, Municipal Service, Outdoor Privy, Septic Tank, etc. 

  • Add a new Sewage Disposal
    • Click Add New. 
    • Enter the name of the sewage disposal method in the Name field.
    • Check Approved.
    • Click OK.
  • To modify or delete sewage disposals, click on edit sewage disposals, update the information and click OK to modify or Delete to remove the entry.




Adjacencies Tab


The Adjacencies tab contains a list of adjacent object categories that are available to populate in an application for tracking adjacency/proximity to various features on the landscape. 

  • Add a new Adjacency 
    • Click Add New. 
    • Enter the name of the adjacent category in the name field. 
    • For Type, Select creates a drop down list and Enter creates a text field. 
    • Check Approved. 
    • Click OK.

  • To modify or delete adjacencies, click on edit adjacencies, update the information and click OK to modify or Delete to remove the entry.
    • Note: When a new adjacent object category is added, then a matching token is added to Reports and to Letters and Notices. When an adjacent object category is modified, the token will be modified to match. When an adjacent object category is deleted, the token will also be deleted.



  • Populate an Adjacency
    • When the adjacent object category is set to Select, and saved, then the category appears as a tab along the left side of the window below Adjacencies. This allows you to create a list of adjacent object items which display in a drop down list in PD modules.
    • Click an Adjacent Object Category along the left side of the window. 
    • Click Add New. 
    • Enter the name of the item to add to the list in the name field.
    • Check Approved.
    • Click OK.